Date: 2019-2020 (staff member); November 2021 (consultant)

Brief: A digital asset management system (ResourceSpace, fully-supported by Montala) was procured for the History of Science Museum, along with other departments in Oxford University’s Gardens, Libraries and Museums (GLAM). The DAMS was used as an intranet, primarily for its object photography. It needed broad stakeholder adoption and to be integrated with the existing collections management system (Axiell EMu).

Roles: As the coordinator of digital projects at HSM, I was involved in the selection of the DAMS and then was responsible for its implementation, including the ingestion of tranches, together with documentation and basic training. For the consultancy I provided further support for this process.

Solution: Considerable preparation was required before we could use the system. I undertook or oversaw a number of stages, including the development of policy comprising a digital preservation policy, retention schedules and data protection. These ran alongside a digital assets audit, metadata specification process (involving all potential stakeholders), system requirements, data export, cleansing, munging and ingestion. As it was messy, I developed a Digital Assets Toolkit, comprising a set of custom scripts for some of the heavy lifting.

URL: https://www.glam.ox.ac.uk/digital-asset-management-system-dams-project

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